MOVE

If you’re re-envisioning your office space, whether you’re growing, shrinking, going virtual, or adding subtenants, there’s much to consider. Here are some scenarios, and how to successfully navigate the impact to your organization.

Regardless of what kind of office changes you plan to make, evaluate your investments in these critical services. If your team isn’t physically together, these tools can make a huge difference:

  • Video conferencing: Zoom, Google Meet, Microsoft Teams

  • Email and Documents: Google Workspace, Microsoft 365

  • Chat tools:  Slack,  Microsoft Teams

  • Voice: RingCentral, Sangoma, Zoom, Dialpad

  • Remote access: Teamviewer, LogMeIn, screen share, VPN 

  • Electronic document signatures: Docusign, EchoSign

  • Document sharing: Google Drive, OneDrive, Box, Dropbox

  • Password management: 1Password, LastPass

  • Single-Sign-On: Okta, OneLogin, Duo

  • Device Management: Jamf, Addigy, Workspace One

GROW

  • full collaboration with all stakeholders (weekly meetings)

  • research appropriate service providers

  • management and planning for cabling

  • review security and access needs

  • add new office locations

  • add network capacity

  • automate device procurement, enrollment and configuration

RELOCATE

  • transfer your existing services to the new tenant

  • sell your excess Macs and PCs online

  • e-waste old, unused equipment

  • prepare new space for wifi and internet access

  • move premise gear (servers, premise phones, network storage) to the cloud, or to new space
     

Don't forget non-IT-related items too

  • alarm / janitorial / air conditioning / filtered water

  • subscription services like coffee, bottled water

ELIMINATE

Sell / leave networking equipment for next tenant

  • remove and dismantle the equipment, take it with you

  • sell / donate / e-waste unused gear

  • decommission and unregister devices 

 

Look at your service agreements

  • internet services (look for early termination fee clauses - these can sometimes be waived or invalid if you are moving to a location where the provider is unable to offer service)

  • licensing for products that may no longer be used (network equipment, server maintenance agreements

 

Don't forget non-IT-related items too

  • alarm / janitorial / air conditioning / filtered water

  • subscription services like coffee, bottled water

REDUCE

  • partition your network for multiple tenants

  • segregating network traffic

  • offer internet access as part of the sublease

  • sell/donate/recycle your excess Macs and PCs online

  • add video cameras to enhance security for your suite

  • add IP addresses to your internet service if needed

How to start? Get a block of hours

Mann Consulting, LLC

282 Second St. #400

San Francisco, CA 94105

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