MOVE
There's much to consider when re-envisioning your office space, regardless of whether you're growing, shrinking, going virtual, or taking on subtenants. Here are key considerations when choosing your strategy.
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Regardless of what kind of office changes you make, evaluate your investments in these services. If your team isn’t physically together, these tools can make a huge difference:
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Video conferencing: Zoom, Google Meet, Microsoft Teams
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Email and Documents: Google Workspace, Microsoft 365
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Chat tools: Slack, Microsoft Teams
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Voice: RingCentral, Sangoma, Zoom, Dialpad
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Remote access: Teamviewer, LogMeIn, screen share, VPN
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Electronic document signatures: Docusign, EchoSign
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Document sharing: Google Drive, OneDrive, Box, Dropbox
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Password management: 1Password, LastPass
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Single-Sign-On: Okta, OneLogin, Duo
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Device Management: Jamf, Addigy, Workspace One
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GROW
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full collaboration with all stakeholders (weekly meetings)
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research appropriate service providers
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management and planning for cabling
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review security and access needs
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add new office locations
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add network capacity
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automate device procurement, enrollment and configuration
RELOCATE
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transfer your existing services to the new tenant
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sell your excess Macs and PCs online
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e-waste old, unused equipment
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prepare new space for wifi and internet access
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move premise gear (servers, premise phones, network storage) to the cloud, or to new space
Non IT-related
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alarm / janitorial / air conditioning / filtered water
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subscription services like coffee, bottled water
ELIMINATE
Sell / leave networking equipment for next tenant
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remove, dismantle the equipment, take it with you
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sell / donate / e-waste unused gear
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decommission and unregister devices
Service agreements​
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internet services (early termination fee clauses - can sometimes be waived or invalid if moving to a location where provider does not offer service)
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licensing for products that may no longer be used (network equipment, server maintenance agreements
Non IT-related items
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alarm / janitorial / air conditioning / filtered water
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subscription services like coffee, bottled water
REDUCE
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partition your network for multiple tenants
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segregating network traffic
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offer internet access as part of the sublease
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sell/donate/recycle your excess Macs and PCs online
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add video cameras to enhance security for your suite
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add IP addresses to your internet service if needed